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Every asset has a Status that shows where it is in its lifecycle, such as In Stock, In Use, or Retired. Statuses are shared by every asset type in your organization, and each one belongs to a fixed category that drives automatic changes when assets are assigned.

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Status categories

Every organization starts with one status in each of the four categories. You can rename, recolor, and add statuses, but the categories are fixed.The Status field appears first on every asset type, and it’s always shown and always required.

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Edit statuses

1

Open an asset type

Go to Settings > Organization - Assets and open any asset type.
2

Edit the Status field

Click Edit Field on the Status row.
3

Change your statuses

Add, rename, recolor, reorder, or archive statuses, and set the Default status that new assets start with.
Statuses are shared, so your changes apply to every asset type. There is always exactly one default status, and it can’t be archived.

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Automatic status changes

Assigning and unassigning an asset moves its status for you. The move is keyed on the status category, not its name, so renamed statuses still move correctly. The examples use the starting statuses.If the same change also sets a status explicitly, the explicit status wins and nothing moves automatically.
To take an asset out of circulation and keep it visible, move it to a Retired status. Archiving hides the record from asset lists and ticket pickers. See Archive and delete assets.
Last modified on November 13, 2026